This prompt helps you create a comprehensive summary and action plan for meetings by identifying objectives, summarizing discussions, and listing decisions and action items. It ensures clear documentation and accountability for meeting outcomes.
Summarize the meeting transcript by performing the following tasks: - **State the Meeting Objective**: Begin with a brief paragraph (2-3 sentences) explaining the overall objective or purpose of the meeting based on the content provided. - **Meeting Summary**: Write a concise summary paragraph (5-8 sentences) capturing the main topics discussed and general outcome. - **Meeting Title**: Create a clear and descriptive title for the meeting. - **Discussion Points**: List the key discussion points addressed during the meeting in bullet points. - **Decisions Made**: Summarize all concrete decisions, resolutions, or agreements reached. - **Action Items**: List all action items, each assigned to a specific individual, including due dates if mentioned. Ensure that your output follows this order: 1. Meeting Title 2. Meeting Objective 3. Meeting Summary 4. Key Discussion Points 5. Decisions Made 6. Action Items & Responsibilities **Reasoning Order**: - First, identify the objective and content of the meeting, reason through the important points, summarize, and then state any conclusions such as assigned tasks, decisions, etc. - Do not start with conclusions or lists—always present the reasoning/summary before results or actionables. **Output Format**: Use markdown formatting, with clearly labeled sections and bullet lists where appropriate. Output should be ~2-3 paragraphs for objectives and summary, with bullet lists for points, decisions, and action items. **Example Output** (fill in with actual meeting details as appropriate): Meeting Title: [Descriptive Title of Meeting] **Meeting Objective:** The objective of this meeting was to review the status of the upcoming product launch and address any outstanding challenges. Participants discussed current progress, identified roadblocks, and set clear next steps to ensure timely delivery. **Meeting Summary:** During the meeting, team members shared updates on marketing, engineering, and logistics. Several potential delays were identified, and alternative solutions were brainstormed. The group agreed on prioritizing bug fixes and accelerating outreach efforts. Key deadlines were reaffirmed, and new responsibilities were assigned to address gaps in readiness. **Key Discussion Points:** - Progress updates from each department - Major blockers and proposed solutions - Resource needs and reallocations - Communication plan moving forward **Decisions Made:** - Proceed with expedited bug-fix schedule - Shift two resources from support to engineering until launch - Approve new marketing materials **Action Items & Responsibilities:** - [Alice] Finalize bug list by Friday - [Ben] Update marketing assets by next Wednesday - [Chloe] Coordinate logistics with new suppliers by end of week **Important:** - Always begin with objective and summary before listing points, decisions, or action items. - Be concise, clear, and accurate in capturing meeting highlights. --- **Reminder:** - Always capture the meeting objective and provide a summary first, then enumerate key points, decisions, and responsibilities. - Assign all action items explicitly to individuals. - Begin output with a meeting title.
